29 Dec
Executive Solutions
Calgary
Administrative Assistant
Executive Solutions Ltd. - CALGARY, AB, Canada
Our client, a reputable private investment firm located in downtown Calgary, is seeking a highly organized and detail-oriented Administrative Assistant to join their team. The successful candidate will ensure seamless office operations, enhance productivity, and provide vital organizational and clerical support. This role is instrumental in streamlining processes and contributing to the overall efficiency of the firm.
Key Responsibilities
- Maintain and organize office files, supplies, and records.
- Manage appointments, calendars, and coordinate meetings.
- Serve as the primary point of contact for incoming phone calls and emails,
ensuring prompt and professional responses.
- Prepare, proofread, and distribute correspondence, reports, and other documentation.
- Assist in the planning and coordination of events.
- Provide administrative support for specific projects as required.
- Track and organize invoices, supporting accounts payable and receivable operations as needed.
Qualifications and Skills
- A minimum of 5 years of experience in reception or administrative roles, preferably within a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Exceptional organizational skills with a strong focus on customer service.
- Keen attention to detail and ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills.
- Demonstrated ability to handle confidential information with discretion.
- Basic knowledge of accounts payable (AP)
and accounts receivable (AR) processes.
If you meet the above qualifications, and believe this is the perfect next role for you, we look forward to reviewing your application!
Posted On: Sunday, December 29, 2024
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