30 Dec
City of Edmonton
Edmonton
Are you a skilled and motivated purchasing professional looking for a challenging and rewarding opportunity? Join our team as a Purchasing Coordinator! In this role, you will play a vital part in ensuring the City of Edmonton has the necessary goods and services to operate effectively.
As a Purchasing Coordinator, you will be responsible for the procurement of goods and services for the City of Edmonton. You will work closely with various departments to identify their needs and ensure that they are met in a timely and cost-effective manner. This position requires strong analytical and negotiation skills, as well as a thorough understanding of procurement policies and procedures.
If you are a highly organized and detail-oriented individual with a passion for procurement, we encourage you to apply!
What will you do?
- Create and reviews purchase orders for completeness, accuracy and compliance with directives and procedures and forward for approval where above delegated authority Respond to supplier inquiries related to operational purchasing requirements
- Complete and submit purchase order expediting reports with accurate data
- Monitor purchase orders and their delivery dates, ensure notes and dates are updated and the end user is informed of any changes, through warehouse team or report as required
- Follow system quoting process to meet customer needs while balancing financial responsibility
- Update the SAP system with accurate information as appropriate
- Resolve System Invoice Exceptions
- Monitor and provide speedy resolutions in high volume group email for purchase enquiries
- May conduct lower risk negotiations on behalf of City Manage assigned non-competitive purchases - includes requesting quotes, reviewing quotes, seeking clarification,
agreement reviews by law and business areas; communicates with suppliers and drafts/prepares PO content
- Perform other related duties as required
Qualifications
- High School Diploma AND either a Supply Management Training (SMT) Diploma from the Supply Chain Management Association (SCMA) or a Certified Professional Public Buyer (CPPB) certification from the Universal Public Procurement Certification Council (UPPCC) AND Four years diversified procurement or supply chain management experience which should include management, purchasing and contracting administration responsibilities
- OR A minimum completion of level 2 towards the SCMP designation from the SCMA or two-year post-secondary diploma (or higher) in public administration, public policy, supply chain, business, procurement, or related field AND a minimum of four (4)
years’ directly related work experience performing a procurement/contract management/supply chain role
- OR High School Diploma AND a minimum of six (6) years’ directly related work experience performing a procurement/contract management/supply chain role
- Candidates with less than the required experience and/or education requirements may be considered at an opportunity concept level
Opportunity Concept Level:
- High School Diploma without the requisite Job Level combination of training and years of directly related or diversified procurement, contract management, and/or supply chain management experience
- Incumbents must obtain Job Level qualifications within four (4) years from position start date. Incumbents will be required to sign off on Terms and Conditions along with the union, as per the Collective Agreement
Assets:
- A Degree preferably in Business with a focus in Supply Chain or Business Management
- Public procurement knowledge and experience
- Experience with ERP systems (e.g. SAP or Oracle)
Skills required for success:
- Ability to work effectively in a team environment
- Strong attention to detail
- Excellent verbal and written communication skills
- Timely and accurate data entry capabilities
- Understanding of suppliers processes from receipt of order, order entry/effective start date, supplier delivery, order closeout
- - Embracing a culture of equity, diversity, reconciliation and inclusion
Work Environment:
- Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact **********@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits
Up to 1 permanent full-time position and up to 1 temporary full-time position for up to 11 months
Hours of Work: 40 hours per week
Salary Range: $33.943 - $42.466 (Hourly); $70,872.980 - $86,669.010 (Annually)
Talent Acquisition Consultant: RD / MZ
.Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.
Classification Title: Buyer 8h
Posting Date: Dec 30, 2024
Closing Date: Jan 9, 2025 11:59:00 PM (MST)
Number of Openings (up to): 2 - Permanent and Temporary Positions Full-time
Union: CSU 52
Department: Financial and Corporate Services
Work Location(s): Richard Paterson Garage, 5710 - 86 St Edmonton T6E 2X3
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