(WX98) - Administrative Assistant

(WX98) - Administrative Assistant

Skills:

- Strong organizational and time management skills with advanced attention to detail
- Strong interpersonal and communication skills
- Advanced calendaring, word processing and spreadsheet skills; understanding of and ability to learn specialized software or programs
- Ability to think strategically and to exercise independent judgment within the parameters of the responsibilities of the office and the work of the AVPGE/Director
- High level of self-direction, with an ability to work both independently and as part of a team, with the capability to back-up in other executive areas of responsibility as necessary
- Ability to meet and deal effectively with faculty, staff, students and the general public,



exercising tact and good judgment and maintaining confidentiality
- Flexible in adapting to changing work priorities and able to work in an environment with constant interruptions; able to work under pressure, processing a large volume of work and adhering to multiple deadlines
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment

Specialized Knowledge/ Education:

- Certificate or diploma in office or business administration
- Understanding of office operations, human resources, accounting, purchasing
- Familiarity with political, social or cultural issues on campus, particularly those that may directly impact OGE
- Knowledge of the regulations, procedures, policies of the University

Experience:

- 3-5 years’ experience in an administrative role
- Experience must include:
- Providing administrative services to senior staff and office
- Handling personal, confidential and highly sensitive information
- Extensive experience effectively navigating and using a variety of office equipment,



software and programs including (MS office, databases, spreadsheets, etc.)

Preference may be given for experience in:

- Post-secondary environment
- Using large, complex systems (e.g. UVic Careers, FAST, Banner, FAMIS or equivalents)

The original job offer can be found in Kit Job:
https://www.kitjob.ca/job/89760441/wx98-administrative-assistant-victoria/?utm_source=html