03 Jan
Quantum Management Services
Toronto
Position: Executive Assistant
Location: Downtown Toronto (on-site)
Salary: $40 per hour depending on experience
Job Type: Temporary to start, needs immediate availability – potential to go perm
Our client, an investment organization, is looking for a proactive and detail-oriented Executive Assistant to provide support to a team of senior leaders. This role offers the potential for long-term growth within a dynamic and fast-paced environment and requires immediate availability, with the possibility of becoming permanent.
Responsibilities:
- Calendar & Travel Management : Efficiently manage complex schedules and travel arrangements for senior leaders.
- Administrative Support: Provide administrative support,
including assisting the six-member admin team and covering reception.
- Event Coordination: Organize and coordinate high-level executive retreats, CEO summits, and other firm events.
- Investor Relations & Portfolio Company Support: Act as a key point of contact for investor communications, representing the firm’s values and reputation.
- Business Development Support: Assist partners with sourcing new investment opportunities, CRM management, and activity planning.
- Team Leadership & Training: Mentor junior administrative staff, share best practices, and support ongoing development within the EA team.
Qualifications:
- 5+ years of experience in an Executive Assistant role, preferably within a top-tier consulting or law firm in a professional services or entrepreneurial environment.
- Proven ability to manage complex schedules, anticipate needs, and solve problems proactively.
- Excellent verbal and written communication skills, with the ability to interact confidently with executives and investors.
- A professional services background with a collaborative mindset,
adaptable to an entrepreneurial culture.
- A growth mindset with the ability to take on additional responsibilities and potential leadership in office management and special projects.
If this sounds like you, please email your Word Version Resume to Angelica Stewart
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