Store Administrator - Village Square (NEW STORE OPENING) | (H-197)

Store Administrator - Village Square (NEW STORE OPENING) | (H-197)

SUMMARY:

Administer the accounting related functions within the store supporting sales, inventory, payroll, and benefits reporting and other financial requirements in order to achieve the financial objectives of the store(s).

DUTIES & RESPONSIBILITIES:

Accounts Payable

- Verify packing slips by matching them to the authorized invoice and verify to the Merchandise Receiving Log.
- Process invoices for payment based on respective vendor payment method.
- Identify any discrepancies between invoicecost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.
- Review SDM weekly statements for invoices, inter-store transfers and corporate charges.




- Allocate charges paid through the store credit card on a periodic basis.
- Process store-to-store payments
- Complete the new vendor setup form for frequently used vendors for central processing.
- Accounts Receivable
- Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
- Process and reconcile all adjustments to the A/R sub ledger.
- Maintain and review detailed AR aging each period and follow-up on collection activities.
- Action Vendors’ Claim Reconciliation on a periodic basis and submit to Central Office as required each period by due date
- Setup AR and billing for store-to-store receivables.
- Generate and distribute Customer AR Statements on a monthly/periodic basis.
- Maintain customer profiles for new & existing customers and ensure all related receivables are associated with the account.
- Reconcile sales details from the cashregister daily. Determine whether cash overageor shortage occurred and investigate to determinecause of any shortageor overage.




- Ensure daily deposits are posted correctly in the bank on a timely basis for Cash and EFT.
- Expenses
- Audit allocation of expenses to ensure correctaccounts are charged

Payroll

- Review timesheets against payroll posting and advise the manager of any discrepancies.
- Ensure payroll is processed on time every two weeks.
- Employee Benefit Administration: Enroll eligible employees in the programand ensure terminated employees are removedfrom the program.
- Ensure employee personal data is accurateprovide discrepancies to manager.
- Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmeticemployee.
- Provide Cosmetic Commissions data to be entered in WFM to Front Store Manager.
- Ensure T4s and government forms are balanced and requested to be filed by CRA deadlines.




- Ensure all other employment programs are recorded accurately.
- Complete all legislated benefit filings accurately and submitted on time.
- Maintain PDP enrollment for eligible employees.

General

- Prepare Period End Binder with requireddocuments, review and forwardto Associate.
- Review period end cash clearing template and investigate discrepancies.
- Complete the necessary inventory day forms, including the cutoff worksheet, and liaisewith the Central Inventory Accounting team.
- Comply with all health and safety regulations.
- Comply with internal audit controls.
- Financial Process Optimization (FPO) webforms
- Complete reconciliation of balance sheet and other accounts, action discrepancies and submit weekly financial process webforms (FPO) to Central Office by due dates.

Skills, Experience & Education





This position requires a demonstrated level of initiative and judgment in order to organize and prioritize tasks, delegate workload and work well with others.

Minimum of 2Y of accounting experience and/or formal accounting post-secondary education.

- Requires an understanding of inter-related work processes and is able to adapt to different assignments.
- Proficient with MS spreadsheets and basic computer skills to prepare documentations and produce reports.
- Proven time management skills, ability to plan, set and assign work priorities to meet performance goals.
- Adaptable to set and prioritize work with varying exceptions. Able to work with diverse personalities and styles.
- Able to communicate verbally and in writing with group of stakeholders and individuals.
- Attention to detail and acumen for placing/having thorough checks in place.




- Business acumen - knowledge of accounting guidelines, principles and procedures.

WORKING CONDITIONS

- Ability to work flexible shifts which may include occasional evenings and weekends

PHYSICAL REQUIREMENTS

- Ability to lift up-to 20 pounds

The original job offer can be found in Kit Job:
https://www.kitjob.ca/job/89816536/store-administrator-village-square-new-store-opening-h-197-calgary/?utm_source=html