Administrative Assistant | [SHC-131]

Administrative Assistant | [SHC-131]

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Administrative Assistant

- - - We are searching for an Administrative Assistant – a customer service superstar and outstanding administrator to join our team in Edmonton.

Why work for us?

- Challenge yourself daily with interesting work with a Top Employer.
- We invest in our people, assets, and our community.
- Be recognized for your talent and contributions with a solid compensation package.

You’ll fit in great if you:
- Provide excellent customer service.
- Catch errors and work with details effectively.
- Evaluate solutions to problems before escalating to a manager.
- Work effectively in a team environment.

The opportunity:





Reporting to the VP - Property Management - Western Region, the Administrative Assistant will provide administrative support to ensure the efficient functioning of the Property Management team.

Primary responsibilities include:

- Greet visitors and tenants and direct them to meeting spaces accordingly.
- Prepare meeting rooms and turn on teleconferencing system for meetings.
- Answer incoming calls, assist with general inquiries, or forward accordingly.
- Receive, sort and distribute incoming mail and courier packages, coordinate outgoing packages/mail.
- Track and order office supplies, business cards and kitchen supplies.
- Fax, courier, and scan documents as required.
- Monitor and forward email requests as needed.
- Receive, scan, code, and enter invoices into the accounts payable system (Payscan).
- Investigate vendor queries in Payscan, follow up on outstanding invoices etc.
- Maintain payable file system.
- Work with Accounts Payable to keep vendor WCB and insurance information up to date.
- Assist the Operations team with creation of tenders and contracts.
- Export data into excel for mail merges.




- Assist with other administrative duties as required.

Your technical qualifications:
- High school diploma (required)
- Post-secondary education (an asset)
- Excellent communication and interpersonal skills.
- Experience with industry software (i.e. Yardi) an asset.
- Proficiency in Microsoft Word, Excel, and data entry.
- Must be able to multitask and pay great attention to detail.

Apply:

Forward your resume in confidence with a cover letter outlining your experience and salary expectations by January 24, 2025, to the attention of Amanda Baldwin.

Artis REIT is committed to equity, diversity, and inclusion. Employment decisions are made without regard to race, color, gender, religion, national origin, age, physical or mental disability, sexual orientation, gender identity, genetic factors,



or other characteristics protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Please visit our careers page to see more job opportunities.

The original job offer can be found in Kit Job:
https://www.kitjob.ca/job/89824376/administrative-assistant-shc-131-edmonton/?utm_source=html