– Assistant Scheduling Coordinator- Ottawa Children’s Festival de la Jeunesse - (SO596)

– Assistant Scheduling Coordinator- Ottawa Children’s Festival de la Jeunesse - (SO596)

09 Jan
|
Ottawa Festivals
|
Ottawa

09 Jan

Ottawa Festivals

Ottawa

POSITION: CC3- Assistant Scheduling Coordinator – Ottawa Children’s Festival de la jeunesse

DESIRED CONTRACT TERM: 26 Weeks START DATE: January 27, 2025 END DATE: Initial term approved to the Province of Ontario’s current fiscal year end, March 31, 2025. Additional weeks, ending July 25, 2025 is pending the approval of Ottawa Festivals’ fiscal year (2025-2026) JCP program agreement.

WORK SCHEDULE: 4 business days / 32 hours per week WORK LOCATION: Hybrid: Own home and office

JOB SUMMARY: This position is funded through Ontario’s Job Creation Partnerships (see more details below). Work with the Artistic Producer,



Festival Manager and School Outreach coordinator to track and organize information regarding school bookings including school arrival and departure times, and special accommodations; and volunteer coordination, including assisting in scheduling, tracking hours, and confirming volunteer shifts.

RESPONSIBILITIES:

- Follow up with confirmed school bookings to confirm travel details, number of people involved, and special accommodations requested including the number of chaperones required and accessibility needs
- Coordinate and distribute information to confirmed school groups including Adopt A School sponsored attendees
- Organize the collected data into daily itineraries
- Research potential outreach events (ex. OCSB MASC Event, Salon du Livre du L’Outaouais)
- Track and organize non-school group bookings (ex. birthday parties)
- Maintain comprehensive databases with current contact names and information for school and community contacts.
- Assist in the creation of a volunteer schedule and tracking student volunteer hours
- Confirm volunteer assignments and adapt the schedule to accommodate last-minute adjustments
- Aid in communicating relevant information to school-group greeters,



volunteer supervisors
- Assist in running group activities on site such as school contests and scavenger hunt

SKILLS and QUALIFICATIONS:

- Have training or previous experience in customer service and/or special events, experience in the education system is an asset.
- Possess strong written and verbal skills; must be a team player.
- Able to meet deadlines, perform under pressure and delegate tasks (previous supervisory experience is an asset).

ADDITIONAL QUALFICIATIONS REQUIRED:

Candidate eligibility for JCP is determined according to the following criteria:

1. An unemployed job seeker or those employed less than 20 hours per week.
2. A permanent resident living in Ontario who is legally authorized to work in Canada.
3. Meet at least 1 of the following criteria:

- Has an established Employment Insurance (EI) benefit period.




- Previously established an EI benefit period that has ended within the previous 60 months.
- Paid employee EI premiums (e.g. Box 18 on the T4) in at least 3 of the last 10 years while earnings have been at least $2000 in each of those years.
- Received the Employment Insurance Emergency Response benefit (CERB) within the previous 60 months.

NOTE: Persons currently enrolled in full-time academic studies are not eligible for consideration. Those who qualify to establish an Employment Insurance (EI) claim must do so prior to being considered for JCP participation

REMUNERATION:

$688 (gross) per week paid biweekly by the Province of Ontario (average hourly rate: $21.50 based on 4 days/32 hours).

What’s next?

Forward your resume and cover letter to ****@ottawafestivals.ca. Please note,



only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please click here. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Share

The original job offer can be found in Kit Job:
https://www.kitjob.ca/job/89889407/assistant-scheduling-coordinator-ottawa-children%e2%80%99s-festival-jeunesse-so596-ottawa/?utm_source=html

Subscribe to this job alert:
Enter Your E-mail address to receive the latest job offers for: – assistant scheduling coordinator- ottawa children’s festival de la jeunesse - (so596)

Reply to this offer

Impress this employer describing Your skills and abilities, fill out the form below and leave Your personal touch in the presentation letter.

Subscribe to this job alert:
Enter Your E-mail address to receive the latest job offers for: – assistant scheduling coordinator- ottawa children’s festival de la jeunesse - (so596)