10 Jan
NAIT Students' Association
North Central Edmonton
Clubs Events Coordinator, Ooks Life Team (2025-26)
What is Ooks Life Team?
Every year, NAITSA hires a team of students to help plan and promote a variety of events and initiatives for their fellow NAIT students. The Ooks Life Team (“OLT” for short) is a team of students who work together to create memorable experiences and a strong campus culture.
Being part of OLT offers the opportunity to learn and grow your skills, all while being fully immersed in campus life - and getting paid for it!
There are different positions on Ooks Life Team ranging from Clubs Events and Clubs Finance, Marketing and Promotions, Engagement, Involvement, Volunteer, and Events.
Each position has different responsibilities but everyone works together as a team to contribute to the collective goals and success of Ooks Life Team.
Please Note: If you are interested in more than one OLT position, you must submit a separate application for each position.
Position Summary
The Campus Clubs Events Coordinator acts as a contact for club leaders looking for peer-to-peer support and assistance with their club event operations. Clubs Events Coordinators have two specialties: Delivering Campus Clubs programming (such as Club at the Pub, club VIP events, club socials, etc.) and managing club event submissions via ookslife.ca. Both specialties will also be responsible for supporting front desk coverage, fostering a positive relationship between student clubs and the students’ association, and supporting NAITSA Campus Clubs services (such as equipment management, club training and basic financial transactions).
Responsibilities
The Campus Clubs Events Coordinator is integral to providing students with a well-rounded campus life experience focused on student club involvement. This role has two key functions:
Club Leader Support
- Provide peer-to-peer support through virtual and/or in-person meet-ups for club events procedures such as event submissions, room scheduling, equipment booking, ticket management, risk analysis, and Club at the Pub planning and execution.
- Assist in mentoring clubs through Ookslife.ca Club Training Paths for event planning and execution processes.
- Offer support and leadership for student-led club events to show support use of the Event Check-In App and Square payment processing.
Clubs Events Support & Assistance
- Assist the Student Clubs Events Operations in processing administrative tasks (event submissions, equipment bookings, risk analysis)
- Assist in compilation of data for club reports and utilize data to support strategic planning goals
- Assist in hosting workshops targeted to club leaders for event coordination and planning
- Assist in Campus Clubs department events and initiatives where required; such as Campus Clubs Leadership Flagship events, Club Showcases, Elevation Series
- Contribute to OLT meetings and projects
- Assist in coverage where required for the Campus Clubs front desk reception (Clubs Centre is open Monday-Friday, 8am-4pm)
- Provide support for other OLT sub-committee initiatives
Hours of Work & Employment Term
This is a part-time, temporary position with an employment term end date of April 30, 2026. Hours of work vary each month. There are limited summer hours, with the majority of this job’s responsibilities occurring during the academic year. Most shifts and hours are scheduled on campus, with some exceptions for off-campus events and working remotely as required.
The successful candidate must be a student enrolled in classes for the full term.
Qualifications
- Must be a NAIT student enrolled for the entire 2025-2026 academic year.
- Availability during the week (Monday-Friday) to accommodate your work hours and meetings as necessary.
- Preference for candidates with availability to work 3-hour shifts during office hours (weekdays).
- Excellent written and verbal communication skills.
- Timeliness and dependability to meet deadlines.
- Familiarity with Microsoft Office suite and Google Workspace applications.
- Must be able to lift and move up to 25lbs.
- Must have a computer with camera and microphone for virtual meetings, training, and working remotely as needed.
Who are we looking for?
- Friendly and outgoing. You are comfortable in groups and can foster positive interactions with partners and a diverse student body.
- Proficient in overseeing multiple projects at the same time; you can demonstrate your organization and time management skills.
- Self-motivation comes naturally to you, and you can be relied on to get your work done independently with minimal supervision.
- You consider yourself a “problem solver” and aren’t afraid to take some initiative to find creative solutions.
- Confidence with public speaking and using a microphone.
How to Apply
Please answer all application questions and submit PDF copies of your resume and cover letter. Be sure to detail any relevant experience and what interests you in working for Ooks Life Team in your cover letter. Candidates that apply without a cover letter will not be considered.
NAITSA appreciates all applications for employment, but only those applicants chosen for an interview will be contacted.
You can contact [email protected] for general employment inquiries, or to let us know if you require accommodations or support at any point in the recruitment process.
We look forward to seeing your application!
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