11 Jan
POSITION PURPOSE
Newmarket
Description
POSITION PURPOSE:
Reporting to the Various, and under the guidance of the Records & Information Analyst, is responsible for assisting in the operation, maintenance and support of the Information Asset Management (IAM) program in the Department; providing support to various Departmental IAM initiatives as assigned; providing customized user training and guidance to staff; liaising with all levels of management and staff in the Department; liaising with staff in Corporate IAM Division for the purpose of efficient control of the lifecycle of Departmental records and assisting with designing and developing manual and automated IAM systems in compliance with Corporate IAM policies and standards.
MAJOR RESPONSIBILITIES
- Assists in the initial stages of records evaluation for the Department, taking inventories and conducting interviews, as appropriate.
- Assists with designing and developing systems solutions based on records and information management business practices and requirements.
- Troubleshoots and applies solutions to end-user systems for hard-copy and electronic media.
- Enters data into the Region’s IAM software (e.g. Versatile Enterprise, eDOCS) used to track paper and electronic records, as required throughout their life cycle.
- Collects, inputs, reviews and tracks data, as required, to complete various Departmental IAM projects (e.g. transfers to off-site storage, destruction batch preparation, records conversions to the Corporate classification scheme, records inventories) and reviews for accuracy and compliance with Corporate IAM policy.
- Prepares IAM statistical reports, as required, on Departmental records.
- Receives and processes records transfers to inactive storage in accordance with the Region’s established records retention by-law and procedures.
- Ensures that Departmental administrative staff prepare accurate and complete box contents listings of records for storage and destruction.
- Works, as part of a multi-disciplinary team, and contributes to strategic plans, implementation plans, and ongoing support of Regional information management initiatives within the Department.
- Provides consultation and training to Department staff engaged in implementation of the Corporate Records Classification Schedule and System.
- Performs other duties as assigned, in accordance with Branch and Department objectives.
QUALIFICATIONS
- Successful completion of a Community College Diploma in Records and Information Management or Library and Information Science or approved equivalent combination of education and experience.
- Minimum three (3)
years experience in records and information management systems including demonstrated ability to work independently.
- Valid Ontario Class “G” driver’s license and reliable vehicle for use on corporate business.
- Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
- Current knowledge of both hard-copy and electronic records and information management systems.
- Knowledge of government guidelines and relevant Standards, Acts and Regulations.
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