11 Jan
University of Ottawa
Canada
Administrative Assistant, Research and Program Support
Administrative Assistant, Research and Program Support
Apply locations: Ottawa, ON Main Campus
Time type: Part time
Posted on: Posted 4 Days Ago
End Date: January 17, 2025 (6 days left to apply)
Job requisition id: JR19839
Job Type: Employee
Duration in Months: 5
Job Family: Research and Program Support
# of Open Positions: 1
Faculty/Service - Department: Meredith Rocchi_DLRI
Campus: Main Campus
Union Affiliation: N/A
Date Posted: January 06, 2025
Applications must be received BEFORE: January 17, 2025
Hours per week: 20
Salary Grade: Non-Union Grade NR3 - 35 hrs
Salary Range: $55,625.00 - $69,035.00
Position Purpose:
Reporting to the Director,
Data Literacy Research Institute, provides general administrative, operational, coordination and technical support for the conduct of research projects.
In this role, your responsibilities will include:
Administrative, office management and front desk operations including:
- Coordinates and arranges meetings, teleconferences and other research related events; takes and prepares minutes.
Research related administrative duties including:
- Prepares and/or assists with the preparation, writing, translation (English and French), of key documents including ethics applications, project reports, manuscripts for publication, abstracts, scientific posters and presentations using word processing, spreadsheet, or presentation software.
- Assists project investigators and research staff to plan and organize meetings with subjects and for data collection activities.
- Assists with the clerical aspects of preparing grant applications, including management of CV’s.
- Tracks expenses such as participant reimbursement.
Communication and liaison activities:
- Manages and responds to project related email and project-related information requests.
What you will bring:
- High School Diploma; completion of postsecondary training in office and administration preferred.
- Minimum of two years office administration experience, preferably in a research environment.
- Excellent communication (oral and written) and highly refined interpersonal and customer service skills.
- Strong organizational, problem solving, and time management skills.
- Superior accuracy and attention to detail.
- Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software.
- Ability to build harmonious working relationships with clients, co-workers, and to interact with the public.
Key Competencies at uOttawa:
- Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
- Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
- Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
- Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace.
We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact ***************@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however,
Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors)
to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
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