12 Jan
Chemtrade
North York
Position: HR Data & System Administrator
Primary Location: Toronto, ON
Reports to: Sr. Manager, HRIS & Payroll
Compensation: $60,000 - $70,000 CDN + Bonus and Benefits
Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job related skills, experience, and relevant education or training. More specific salary range for your preferred location can be discussed during the hiring process. Please note that the compensation details listed in the role's postings reflect the base salary only, and do not include bonus,
benefits, pension contributions or additional incentives
Chemtrade is committed to delivering innovative solutions that address the complex challenges faced by our customers. As a responsible corporate citizen, we prioritize safety, sustainability, and environmental stewardship in all aspects of our operations. Our talented and diverse workforce is at the heart of our success, as we recognize that their knowledge, skills, and dedication drive our ability to deliver exceptional products and services. At Chemtrade, we believe in creating an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. By putting people at the center of our operations, we build strong connections, nurture innovation, and create a fulfilling work experience for all.
About this Role and About You
We are seeking a detail-oriented HR Data & Systems Administrator to join our dynamic HR team. This role will be responsible for administering and maintaining the ADP Workforce Now (WFN) system data accuracy, overseeing day-to-day data entry and validation,
report generation, and support management of all HR systems. This role will also serve as a key liaison between HR, Payroll, Benefits, and internal customers, regarding the ADP support desk and addressing queries. Additionally, the role will support the HRIS Manager with other HR systems such as the Applicant Tracking System (ATS), Learning Management System (LMS), and Organizational Charting (ORGCHART). The ideal candidate will have advanced Excel data analysis skills, with knowledge of Power BI being preferred, to effectively administer, analyze, and report on HR data. This position offers a unique opportunity to leverage systems solutions to enhance HR processes and improve the employee experience.
Qualifications
- Bachelor’s degree in Human Resources, Information Technology, Business Administration, or related field.
- At least 2 years of experience in HR systems administration, ideally with ADP or similar HRIS platforms.
- Experience supporting different HR systems, such as: ATS, LMS, and ORGCHART, including providing customer support, is preferred.
- Experience collaborating with Payroll and Benefits teams.
- Advanced Excel skills, including pivot tables, v-lookups, and formula-based reporting.
- Power BI knowledge is preferred
- Understanding of HR technology systems, data management, and process optimization.
- Excellent communication, interpersonal, and customer service skills to work effectively with internal stakeholders and external vendors.
- Strong organizational skills with the ability to handle multiple priorities simultaneously.
- Great analytical and problem-solving skills.
- Proficient in MS Office (Excel, Word,
PowerPoint); experience with HRIS systems and reporting tools is essential.
Responsibilities
Data Management
- Accurately process HR-related data in the ADP system, including new hires, terminations, promotions, pay adjustments, and transfers.
- Perform regular data validation checks and audits to ensure accuracy, compliance, and consistency with company policies.
- Identify and resolve data discrepancies in collaboration with HR teams.
- Maintain up-to-date employee records reflecting changes in job status, compensation, benefits, and other HR details.
- Generate, customize, and maintain reports, such as headcount, turnover analysis, and compensation audits, to support HR leadership and other departments.
- Assist with data reconciliation between HRIS, payroll, and benefits systems to ensure accuracy and address discrepancies promptly.
Vendor Coordination
- Support vendor relationships by monitoring service level agreements (SLAs) and ensuring performance expectations are met.
- Work with vendors to resolve system issues, troubleshoot technical problems, and coordinate system updates and enhancements.
- Participate in the onboarding process for new HR technology vendors.
- Engage with ADP community groups to stay informed on system enhancements, upcoming features, and best practices
System Support
- Collaborate with the HRIS Manager to manage and maintain HR systems such as ATS, LMS, and ORGCHART.
- Assist in the configuration, testing, and enhancement of these systems to support organizational needs.
- Address internal queries (from HR staff, managers, employees) via the ADP support desk and monitor support tickets for timely escalation and resolution.
- Monitor and process system updates and ensure upgrades are implemented promptly.
- Work with stakeholders to implement system enhancements, automation, and new features to improve HR technology ecosystems.
- Troubleshoot system-related issues and participate in system testing, user training, and rollout processes.
- Ensure all HR systems comply with data security protocols, privacy regulations (e.g., GDPR, PIPEDA), and internal policies.
- Support audits by ensuring that data handling practices maintain confidentiality and security.
General Administration
- Draft and issue employment verification letters tailored to employee needs (e.g., loans, visas) and respond to verification requests in line with privacy and security guidelines.
- Support the HRIS Manager and finance teams in forecasting system-related costs and preparing annual budgets.
- Document system procedures and best practices to ensure consistency and ease of use for all users.
- Review and update user training materials, including guides, video tutorials, and FAQs, to improve system navigation for employees.
What Chemtrade Offers You
Embracing Diversity, Maximizing Results
At Chemtrade we are committed to cultivating a work environment that embraces and values the unique qualities of every employee. We believe in harnessing the richness of diverse talents, ideas, backgrounds, experiences, and perspectives to drive our business forward. Our vision is to create a workplace where all individuals feel respected, empowered, and inspired to contribute their experiences, ideas, and perspectives.
In our culture, we celebrate multiple approaches and viewpoints. To foster an inclusive environment,
we actively encourage the creation of Employee Resource Groups. These groups provide platforms for employees to share their unique perspectives, contribute their ideas, and help shape our inclusive culture. Together, we strive to build a workplace that recognizes and celebrates the diverse voices within our organization.
We recognize that the diversity of our employees is paramount to our organization's success. It is through the diversity of perspectives that we develop and shape programs and tools that support our employees' growth and career management. Join us in our journey towards building an inclusive workplace that values diversity and promotes the personal and professional development of our employees.
We recognize the immense value of Employee Resource Groups (ERG’s) in fostering an including and supportive work environment. Our ERG’s serve as vital platforms for employees to connect, share experiences, and celebrate their unique backgrounds and perspectives.
We firmly believe that diversity drives innovation and fuels our success as an organization. By encouraging the formation of ERG’s, we aim to create a workplace where all individual feel empowered to bring their whole selves to work and contribute their diverse talents and ideas. Additionally, we understand the importance of work-life balance and the well-being of our employees and their families. That is why we proudly offer a range of family-friendly benefits and opportunities for career growth and advancement.
We are committed to supporting our employees at every stage of their lives and ensuring they can thrive both professionally and personally. Join us and be a part of a company that values diversity, inclusion and the well-being of it’s employees.
Learn more about Chemtrade by following us on LinkedIn or Facebook and YouTube: Chemtrade
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