12 Jan
York Region
Newmarket
Description
POSITION PURPOSE:
Reporting to Senior Counsel, Construction Law Group, provides confidential, legal and administrative support, including preparation of various correspondence and legal documents for all lawyers and the law clerk in the Construction Law Group.
MAJOR RESPONSIBILITIES
- Drafts and/or prepares, agreements, contracts, statements, affidavits, corporate searches, correspondence, documentation pertaining to construction and procurement matters.
- Administers and processes legal documents in a manner that protects the legal and financial interests of the Region; arranges for signature, execution and registration of documents and agreements.
- Assists in drafting and in the preparation of confidential correspondence, documents and reports.
- Maintains filing system, precedents etc. and updates records and lists to ensure accuracy; files correspondence, reports and other documents in accordance with Regional standards and assists with records management (Versatile).
- Produces and distributes documents, ensuring security and confidentiality of information.
- Ensures receipt and appropriate distribution of Regional fees and charge monies.
- Acts as the communications link between the Counsel staff and cross-department staff, politicians, outside agencies and the public.
- Participates in meetings, staff committees and work groups as assigned.
- Ensures that legal services provided meet Regional customer service standards.
- Performs other duties as assigned to meet Branch and Department objectives.
QUALIFICATIONS
- Successful completion of a post-secondary education in a Legal Assistant Program or equivalent approved combination of education and experience.
- Minimum of five (5) years legal administrative experience in a private or public law practice.
- Thorough knowledge of the preparation of various legal documents, contracts, agreements, records and file systems, and clerical administrative practices.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative/self-management, accountability, and flexibility/adaptability.
- Computer literacy utilizing MS Office software applications.
- Demonstrated ability to research/investigate issues and resolve problems.
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