YB683 - Job ID 30772: Project Manager, Programs and Contracts

19 Jan

City of Hamilton

Central Hamilton

19 Jan

City of Hamilton

Central Hamilton

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

- Job ID #30772: Project Manager, Programs and Contracts
- Union: CUPE 1041
- Job Description ID #: 6169
- Close date:

Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on January 22, 2025

- Duration: 24 Months
This vacancy is for a period of 24 months as a result of a project.
- Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

SUMMARY OF DUTIES

Reporting to the Superintendent, Programs & Contracts, the Project Manager, Programs & Contracts will work closely with staff and contractors in a multi-functional workforce engaged in the delivery of asset management services for roadway assets and program delivery services for contractual winter and summer operations and material supply as required.

Accountable for establishing quality control and vendor performance formats and maintaining an infrastructure inventory, current condition assessments and programs for inspection, remedial repairs and lifecycle replacements.

Establishes and maintains an inventory of roadway related assets including but not limited to retaining walls, right of way drainage structures, fencing, barrier structures, salt storage facilities, roadway and sidewalk networks. Manages programs for the inspection and condition assessment of specified roadway infrastructure.

Accountable for ensuring that road right of way maintenance activities and construction projects are delivered in accordance with City and Provincial guidelines through the effective and efficient use of financial and staff resources. Using a "best practices" approach develops and delivers quality services in a timely and cost effective manner. Instil a customer service focus with staff and contractors.

Prepares tenders, quotations and implementation strategies for Roadway Maintenance Summer and Winter control programs and special projects.

Evaluates issues and prepares estimates for Roadway Maintenance Summer and Winter control related special projects. Implements and monitors regular maintenance inspection programs.

Writes reports for Council, fact sheets and other internal and external correspondence. Represent the Roadway Maintenance section at various committees, public and staff meetings to provide information and advice with respect to maintenance of roadways, maintain public relations, and liaise with senior staff and elected officials.

Develops annual Capital work plans and forecasts and prepares annual Capital Program Budget and Capital Forecast submission.

Uses performance standards, specifications, work programs and procedures to ensure effective cost control of allocated capital and operational budgets. Ensures the documentation of work/project activities through completion of work orders,

reports, time cards, absentee forms, vacation scheduling, and daily entry of activities, work schedules and progress.

Implements strategies, policies and procedures, etc. to improve effectiveness and efficiency and monitors outcomes. Recommends and implements performance standards, training requirements and work procedures. Set above average standards and lead by example.

Possess a demonstrated record of leadership, guidance, technical competence, customer focus, innovation/creativity, team advocacy, staff delegation, empowerment and be committed to results.

Provide technical expertise and direction to other sections within the Roadway Maintenance Division.

Provides construction management services and technical assistance to staff of the Roadway Maintenance Section,

Transportation Operations & Maintenance Division or other corporate staff that require construction or project management assistance or services.

Employs a "customer service focus" and "best practices" approach to program and project management to ensure effective and efficient use of resources (i.e. in house and contracted forces and equipment) and the delivery of high quality and timely services in compliance with Federal, Provincial and Municipal legislation and guidelines and approved budgets, contracts and policies and to ensure balanced service/price/quality.

Monitors amendments to legislation, regulations and trends in the profession. Interprets and ensures compliance with municipal and departmental policies and procedures and various specific by-laws as they relate to divisional programs and services.

Manages maintenance and construction projects related to roadway assets and specified contractual services including procurement of materials, and equipment as is required to meet program objectives.

Oversees and monitors related contracts/contractors and consultants including arranging for field and laboratory testing of materials, implementing a performance appraisal system and associated contractor/consultant project or construction contract

Ensures projects are completed within the required construction schedule, budgets and ensures service/price/quality are in compliance with legislative requirements and consistent with the City of Hamilton Mission and Vision and provincial standards. Recommends approval of progress payments and final contract payments.

Responsible for coordination of activity on road maintenance and construction projects including but not limited to utility work.

Commissions roads maintenance and construction projects including the provision of construction as-built records and maintenance manuals. Commissions maintenance related projects and recommends acceptance of substantial and total project completion

Maintains control to ensure projects are completed within the required construction schedule, and approved budget and provides recommendations for any required budget adjustments.

Undertakes vendor performance activities as required and monitors program performance for contracted services.

Provides day to day leadership, coaching, motivation and direction to subordinate staff/contractors/consultants including scheduling, coordination, supervision and guidance as appropriate.

Ensures that employees are provided with and use the appropriate equipment, material and/or procedures required.

Ensures that all employees/contractors/consultants perform work in accordance with applicable health and safety legislation and other mandated requirements and initiates/recommends corrective action as appropriate.

Build and encourage employee/contractor/consultant commitment to customer service and a high level of performance in all areas of service delivery. Develops and empowers staff through delegation of responsibilities and accountabilities, through regular coaching and feedback and by providing development opportunities and technical direction as appropriate

Undertakes duties and work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety Recommend and implement procedures and maintain public relations. Liaise with senior staff and politicians. Performs other duties as assigned which are directly related to the responsibilities of the position.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Creating, submitting and obtaining permits, forms or documentation from agencies such as but not limited to; Conservation Authorities, Ministry of Environment, Ministry of Transportation, Railway Authorities, Utilities.

Review site alteration permit applications and development proposals to ensure there are no negative impacts to the City right of way.

Performs other duties as assigned which are directly related to the responsibilities of this position.

QUALIFICATIONS

- Proven knowledge of theories and practices of civil engineering acquired through a degree in civil engineering or a diploma in engineering technology or an equivalent combination of experience and education.
- Preference will be given to applicants with membership or eligible of membership in the Professional Engineers of Ontario or those who are members of or eligible for certification or membership in the Ontario Association of Certified Engineering Technicians and Technologists.
- Proven knowledge of engineering and asset management theories, practices and trends to manage large contracts and projects, including reviewing, approving and implementing work plans project budgets, reviewing engineering drawings and plans.
- A demonstrated thorough knowledge and understanding of statutes, regulations and by-laws affecting the position.
- Background in stormwater management would be an asset.
- Detailed knowledge of and the ability to interpret a variety such as but not limited to regulations, contractual agreement, policies, guidelines, the Drainage Act, Tile Drainage Act, Occupational Health and Safety Act, Conservation Authority Act, Water Resources Act, Species at Risk Act, Environmental Protection Act , Construction Act and other related Acts.
- Must have program/project management experience, preferably in a municipal environment. Previous operational/maintenance program/project management experience related to roads infrastructure and/or operations.
- Project Management Professional (PMP) designation would be an asset
- Must have proven knowledge of roads maintenance theories, practices and trends to manage large operations and maintenance and construction contracts, programs and special projects, reviewing, approving and implementing: drawings, work plans and project/operating budgets, operating standards, inspection programs quotes, proposals and tenders.
- Demonstrated knowledge of health and safety legislation and applicable regulations as it relates to the position. Core certification training would be an asset.
- Highly effective project management, leadership, facilitation, written and oral communication, presentation, interpersonal and organization skills.
- Working knowledge of computer software applications such as Microsoft Office, Hansen/Infor, PeopleSoft, G.P.S., A.V.L., ESRI ArcMap, ArcGIS systems etc. or their equivalent.
- Demonstrated record of leadership, guidance, technical competence, customer focus, innovation/creativity, team advocacy, empowerment and commitment to results.
- Must have a proven record of leadership and guidance, technical competence/expertise, customer focus, innovation and creativity, team advocacy, delegation and empowerment and be committed to results. Must be able to mentor subordinate staff and provide technical direction to consultants/contractors/subcontractors.
- Ability to deal effectively with people such as but not limited to; elected officials, representatives of other levels of government, management, peers, staff, Conservation Authorities, CN/CP Rail authorities, Utility Company representatives, general public.
- Experienced in developing and delivering customer focused programs and services.
- Highly developed ability to articulate a vision to lead and inspire others.
- Must possess a valid Class "G" Driver's Licence and provision of a vehicle by the applicant for use on the job.

THIS POSITION REQUIRES A VALID CLASS "G" DRIVER'S LICENCE AND PROOF THEREOF IS REQUIRED AFTER HIRE.

THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.

SALARY:

Grade 6

HOURS:

40 hours per week

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.