26 Jan
JFK
Old Toronto
About Us:
JFK Law LLP is a specialty law firm focused on delivering high quality legal services to Indigenous people, communities, and organizations. We have offices in Victoria, Vancouver, Calgary, Caledonia, and Toronto but serve our clients across Canada.
As a firm dedicated to serving Indigenous people, we strongly encourage Indigenous applicants to apply.
Role Overview
This is a Full Time Position approximately 37.5 hours per week. This position may be a hybrid work from office/remote work arrangement with a minimum of 2 days per week in office at our beautiful downtown Toronto location. The Legal Assistant reports directly to the Director of People and Culture.
We are looking for a Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support three lawyers, and work with the paralegal and legal support teams to ensure the seamless operation of the Firm.
This position provides opportunity for career development working with various lawyers’ legal administrative needs.
Key Responsibilities
- Manage calendars and schedule appointments using Outlook and various planning tools.
- Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
- Complete monthly reconciliations of expenses for assigned lawyers.
- Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
- Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
- Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels,
for electronic or print use.
- Arrange meetings, including preparation of documents, catering, and logistical support.
- Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
- Support with reviewing, assembling, and organizing documentary evidence for complex cases.
- Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.
- Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Federal Court, Ontario Superior Court, and Supreme Court of Canada).
- File and coordinate the service of court documents.
- Handle scanning and photocopying of necessary documents.
- Schedule and coordinate frequent travel arrangements.
- Perform additional administrative tasks as needed to support the team.
Requirements and Qualifications
The ideal candidate will:
- Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
- Have 4–8+ years of experience as a Legal Assistant or similar role, or equivalent experience.
- Demonstrate strong organizational and prioritization skills, with the ability to work independently.
Preferred Skills:
- Exceptional technical skills and meticulous attention to detail.
- Strong organizational and teamwork abilities.
- Proficiency with Microsoft Office applications.
- Knowledge of legal software, such as iManage and Cosmolex.
- Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
- Self-motivated, proactive, and capable of completing tasks with minimal supervision.
- Excellent interpersonal, written,
and verbal communication skills.
- Ability to work effectively under pressure.
Applicants are encouraged to disclose if they are from an equity-seeking group and/or if they are a citizen of an Indigenous Nation.
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