PAYROLL PROGRAM ASSISTANT 2 - [TC586]

PAYROLL PROGRAM ASSISTANT 2 - [TC586]

PAYROLL PROGRAM ASSISTANT 2
- Job ID: 51753
- Job Category: Finance, Accounting & Purchasing
- Division & Section: Policy, Planning, Finance & Admin, PPF&A; Program Support
- Work Location: Metro Hall, 55 John Street & North York Civic Center, 5100 Yonge Street (Hybrid)
- Job Type & Duration: Full-time, Temporary (12 Months)Vacancies
- Hourly Rate and Wage Grade: $33.34 - $36.55
- Shift Information: Monday to Friday, 35 hours per week
- Affiliation: L79 Full-time
- Number of Positions Open: 2
- Posting Period: 30-Jan-2025 to 13-Feb-2025
Job Summary:
Under the direction of the Manager, Administrative Services, Program Support and reporting to the Supervisor, Administrative Services,



the Payroll Program Assistant 2 will perform a variety of payroll, clerical and administrative functions, supporting Infrastructure Services (IS) and Development and Growth Services DGS Divisions:
Major Responsibilities:
- Receives attendance reporting information and prepares/processes payroll information.
- Coordinates and inputs daily timesheets and electronic uploads of time & attendance into corporate computerized payroll/absentee system regarding departmental cost centre changes, functional area codes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances, medical notes etc.
- Prepares and processes personnel documentation for employees, rehires and layoffs, i.e., alternate rates, hiring and termination documents, leave of absence requests, increment letters, temporary assignment requests, etc. utilizing corporate/internal electronic systems (i.e., SuccessFactors) and paper copy forms.
- Prepares, maintains, and monitors attendance records for salaried and bi-weekly employees. Calculates, verifies,



and corrects entitlement for vacation, lieu, and sick bank credits, etc.
- Prepares summary sheets on outstanding sick claims and doctor's certification.
- Identifies, verifies, and makes arrangements for cancelled/replacement cheques.
- Responds to enquiries regarding collective agreements, corporate policies, and payroll and personnel matters. Verifies, tracks, and resolves payroll matters.
- Prepares and analyzes monthly, annual, and ad hoc reports on position status and on employee/organizational unit/cost centre regarding salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances and attendance management information and travel expenses.
- Receives increment, suitability and promotion/evaluation forms for employees. Maintains file for increments and promotion evaluations.




- Receives payroll and human resources documentation/monitors electronic reports to support Payroll transactions. Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules.
- Liaises with other, divisions, sections and outside agencies.
- Prepares payroll for a business unit.
- Maintains payroll/personnel records (paper copy and electronic) and files for audit purposes.
- Reviews andintegrity reports relating to electronic upload of time and attendance in SAP, follows up with divisional clients and processes amendments were applicable.
- Performs daily audits and verifies input for accuracy.
Key Qualifications:
Your application must describe your qualifications as they relate to:
- Post-secondary education in the fields of public administration, payroll,



accounting, human resources management and clerical/administrative or equivalent combination of education and/or payroll-related experience.
- Considerable administrative experience specifically related to the payroll and attendance keeping/time entry functions.
- Considerable experience in the application of collective agreements, corporate payroll and personnel policies, procedures, practices, and related legislation.
- Considerable experience in the preparation and formatting of complex reports, charts, graphs, and statistical data using office systems including Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, etc.).
- Experience in the application of Payroll, Human Resources database systems and software applications (i.e., SAP, SuccessFactors, & ESS/MSS).
You must also have:




- Strong analytical and problem-solving skills.
- Effective time management skills.
- Ability to establish effective working relationships with employees, client divisions and/or external agencies.
- Ability to exercise independent judgement and discretion in dealing with confidential operational matters and information (i.e., rates of pay, employee absences or other sensitive human resources information).
- Ability to work independently and carry out instructions promptly with minimal supervision.
- Fundamental business mathematics skills and knowledge of general statistical techniques, or of accounting procedures.
- Ability to set up and maintain manual and computerized filing systems.
- Knowledge of collective agreements, corporate payroll and human resources policies, procedures, practices, and related legislation.




- Ability to meet tight deadlines in a high-volume environment.
- Excellent customer service skills and interpersonal skills and the ability to communicate effectively both orally and in writing, with all levels of staff, the public and other divisions.
- Ability to work with attention to detail and accuracy needed for payroll and attendance reporting and maintenance of employee records.
- Accurate keyboarding and proof-reading skills.
- Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.
Asset:
- Certification or enrollment in a designated Payroll Accounting Program.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.




Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.



Disability-related accommodation during the application process is available upon request . Learn more about the City'sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .

The original job offer can be found in Kit Job:
https://www.kitjob.ca/job/90559671/payroll-program-assistant-2-tc586-toronto/?utm_source=html