01 Feb
RBC
Quebec City
Job Summary
Job Description
What is the Opportunity?
As anExecutive Assistant,you play a critical role by providing direct support to the senior leadership team within RBC. You will beaccountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.
What will you do?
Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
Assist as the primary liaison for the seniorexecutive, with senior internal and external stakeholders.
Coordinate and maintain senior executives correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.
Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
Manage the seniorexecutives and leadership teams supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
Coordinate all aspects of logistical organization of conferences/meetings. Develop agendas, materials and routines, including action items and follow-ups.
Provide post-event support as needed.
Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.
What do you need to succeed?
Must-have:
3+ years of Executive or Administrativesupport experience supporting senior leadership
Superior organizational skills specifically around calendar management, scheduling, abilityto organize, plan, and schedule activities
Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member
Soundjudgementindecision making; strongproblem solvingskills and resourceful in working with others and representing the office of the senior executive
Anticipate the needs of the seniorexecutive and flag questions or opportunities before issues arise
Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner
High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills
Nice-to-have:
Related experience within a matrixed corporate environment
Experience within a Business/Commercial banking environment
Experience with developing creative social media content (ex. LinkedIn)
Whats in it for you?
We thrive on the challenge to be our best, progressive thinking to keepgrowing,and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achievingsuccessthat is mutual.
Opportunity to be a valuable member of a critical team
Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits
Significant exposure to stakeholders across multiple businesses
Interesting, complex work that makes a difference in peoples lives
A collaborative culture that recognizes innovative business ideas
Job Skills
Adaptability, Business Development, Client Centricity, Communication, Critical Thinking, Curiosity, Financial Acumen, Practice Management
Additional Job Details
Address:
90 SPARKS ST:OTTAWA City:
OTTAWA Country:
Canada Work hours/week:
37.5 Employment Type:
Full time Platform:
PERSONAL & COMMERCIAL BANKING Job Type:
Regular Pay Type:
Salaried Posted Date:
2025-01-30 Application Deadline:
2025-02-14 Note :
Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
I nclusion and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.
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