01 Feb
Lumipro Service d'Éclairage
Quebec City
Job Title: Administrative Assistant
Type of Contract: Full-Time
Job Objectives:
The Administrative Assistant plays a key role in supporting the team with various administrative tasks, organizing files, and facilitating internal and external communication. He/She contributes to the smooth operation of the organization.
Main Responsibilities:
General Administrative Support:
Receive, process, and distribute incoming and outgoing mail.
Draft and format administrative documents (reports, letters, memos).
Prepare and monitor administrative files (filing, archiving, updating).
Manage schedules and agendas for supervisors.
Reception and Communication:
Greet visitors, clients, and partners,
both in person and on the phone.
Handle internal and external inquiries, forwarding relevant information.
Manage correspondence and communication with various departments.
Resource and Logistics Management:
Order and monitor office supplies, manage stock levels.
Organize and schedule business travel (transportation, accommodation bookings).
Team Support:
Assist in preparing documents for meetings and presentations.
Update databases, tracking sheets, and internal files (e.g., Excel).
Assist with administrative project management in support of supervisors.
Handling Specific Administrative Requests:
Prepare files for internal or external audits.
Follow up on administrative procedures and ensure deadlines are met.
Skills and Qualifications:
Technical Skills:
Proficiency with office software (Word, Excel, PowerPoint, etc.).
Knowledge of administrative procedures and document management tools.
Experience handling correspondence and confidential documents.
Personal Qualities:
Strong organizational skills, attention to detail, and autonomy.
Customer service mindset and effective communication.
Ability to work in a team and manage multiple priorities.
Education and Experience:
Degree in secretarial studies, administrative management, or a related field (Bac to Bac +2 or equivalent).
Previous experience as an administrative assistant or in a similar role is a plus.
Working Conditions:
Working Hours: 40 hours per week monday to friday in office
Location: 640 av lépine dorval
Career Progression:
This position may evolve into greater responsibilities depending on experience and acquired skills.
- Proficiency with office software (Word, Excel, PowerPoint, etc.).
- Knowledge of administrative procedures and document management tools.
- Experience handling correspondence and confidential documents
- Strong organizational skills, attention to detail,
and autonomy
- Customer service mindset and effective communication.
- Ability to work in a team and manage multiple priorities.
- Degree in secretarial studies, administrative management, or a related field (Bac to Bac +2 or equivalent).
- Previous experience as an administrative assistant or in a similar role is a plus.
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