[YRR-079] Property Management Administrative Assistant

[YRR-079] Property Management Administrative Assistant

Are you passionate about Commercial Real Estate and Administrative Excellence? Our client is seeking a motivated and dynamic individual to join their close-knit team as a Property Management Administrative Assistant. With a history of successful growth, they manage a diverse portfolio of properties and offer an exciting, fast-paced work environment.

Advantages
As a valued member of the team, you'll enjoy a range of comprehensive benefits designed to support your well-being and professional growth. Additionally, you'll have opportunities to develop your skills and advance your career while working in a supportive and collaborative environment. Here are some advantages of joining the team:

- Comprehensive Benefits




- Work-Life Balance
- Professional Growth
- Supportive Environment
- Free Parking

Responsibilities
Job Responsibilities:

- Assist the Property Manager with preparing and tracking the annual budget (TMI forecast vs. actual) and gathering necessary supporting documents and reports.
- Provide administrative support to the office/department, including distributing mail, memos, letters, faxes, and forms, attending to email inquiries, and directing them to the appropriate parties.
- Help prepare scheduled reports and coordinate the flow of information within the company.
- Oversee the quality of all contracts to ensure they are fully signed and compliant with municipal standards.
- Ensure the property complies with the Accessibility for Ontarians with Disabilities Act (AODA) and Toronto property-related compliance standards.
- Manage ordering of necessary supplies.
- Assist the Property Manager in collecting and entering monthly rents and tenant sales.
- Ensure tenant insurance certificates are valid and copies are maintained in their files.




- Support the Property Manager with lease renewals by keeping a schedule of upcoming lease end dates and advising accordingly.
- Provide administrative support directly to the Property Manager.
- Maintain and update tenant lists/files and other necessary records (TMI binders).
- Prepare and distribute correspondence such as tenant letters.
- Assist in resolving tenant issues and provide additional support in handling day-to-day matters.

Qualifications
- 1-3 years of relevant experience in a property management administrative role.
- Proficiency in basic accounting skills and knowledge.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Word and Excel.
- Proven organizational skills with the ability to meet deadlines.
- Detail-oriented with the capability to manage multiple competing priorities.




- Strong problem-solving skills using factual and sound reasoning.
- Ability to work independently as well as collaboratively within a team.

Summary
f you meet all or most of the above-listed criteria, we encourage you to take the next step in your career by joining our client's team. Please register for a Randstad account online if you have not yet registered, and apply directly online. We appreciate all applicants and look forward to those interested in this exciting opportunity.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment,



retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.





Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

The original job offer can be found in Kit Job:
https://www.kitjob.ca/job/90803933/yrr-079-property-management-administrative-assistant-scarborough/?utm_source=html